Audit
Mobile inventory audits
Scan barcodes with a phone camera. Track which artifacts have been checked and when.
For small museums & archives
Cataloging that respects your volunteers' time.
Catalog artifacts, manage digital assets, run inventory audits, and curate public exhibitions — without the steep learning curve of legacy archive software.
No credit card required · Free plan available
Dublin CorePastPerfect importSelf-serve export7 languages
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Everything a small institution actually needs
Built around the work small museums and archives really do — not a stripped-down enterprise tool.
Publish
Public exhibitions
Curate a list of artifacts and publish a dark-themed gallery page. Share the link without exposing your dashboard.
Import
PastPerfect / CSV
Yes, the migration tool accepts CSV, XML, and HTML exports from PastPerfect. It maps fields to Dublin Core and lets you fix mismatches before committing.
Catalog
Dublin Core cataloging
Standards-compliant metadata so your records travel anywhere. Custom fields for everything Dublin Core doesn't cover.
Media
Digital asset management
Upload images, video, audio, and documents per artifact. MD5 checksums verify long-term file integrity.
Loans
Loan tracking
Record who borrowed what, when it's due, and what condition it returned in. Overdue loans are flagged.
Why volunteers stick with it
Designed for the people doing the work.
Most museum software was built for full-time archivists. Yours isn't. Museum Vault is built for the volunteer who comes in on Saturdays and just wants to log a few items without re-learning the UI every time.
"Our weekend cataloging team picks it up in five minutes instead of five visits. That's the whole pitch."
— Imaginary curator, real feedback
No multi-finger gestures
. Every action is a visible button.
Card-based layouts
that mirror physical index cards. No nested trees or hidden menus.
Magic-link sign-in
: no passwords to forget. (Password is optional if you prefer it.)
Large text and high contrast
by default — no squinting at 11px labels.
Pricing
Plans for every collection size
Start free. Upgrade when you outgrow it. Cancel any time.
Free
$0/ forever
- 250 artifacts
- 5 GB storage · 200 MB / file
- 10 GB monthly bandwidth
- Up to 5 members
- Video, audio, documents
- Loan tracking + inventory audits
- CSV / PastPerfect import
- 2 public exhibitions
- 14-day audit history
Pro
$39/ per month
- 10,000 artifacts
- 100 GB storage · 2 GB / file
- 500 GB monthly bandwidth
- Up to 25 members
- Unlimited public exhibitions
- Custom domain
- API access + white-label
- 180-day audit history
Enterprise
$199/ per month
- Unlimited artifacts
- 1 TB storage · 5 GB / file
- Unlimited bandwidth
- Unlimited members
- SSO (SAML / OIDC)
- Priority support + SLA
- Audit retention forever
Billing is handled by DodoPayments, our merchant of record — they take care of taxes and refunds.
Small museums, archives, historical societies, and private collectors with anywhere from a few dozen to a few thousand artifacts. If you've outgrown spreadsheets but find PastPerfect or CollectiveAccess heavy, this is for you.
Contact
Ready to digitize your collection?
Set up your museum in under five minutes.